University Senate In-Person Meeting – What to Know Before You Arrive

As we prepare for next month’s in-person Senate meetings, here are a few important details to help you plan your visit and make the most of the experience.

Location & Access

• Meeting Room: Room 208, Convocation Hall
• Building Access: Convocation Hall may be locked. Please enter using the main entrance on the quad.
• Check-In Table: Lisa Parker will assist you. Pick up your name tag upon arrival.

Timing

• The space opens at 2:30 PM to allow time for check-in and settling in.
• The meeting will begin promptly at 3:00 PM.

Facilities

• Restrooms and a water fountain are located to the right as you enter.
• Room 208 is to the left.

After the Meeting

• Please return your name tag to the check-in table before you leave.

What to Bring

• Emory ID – May be required for building access and check-in.
• Photo Release Form – Meetings are recorded and may include photography. Please be sure you have completed the form and emailed your completed form to universitysenate@emory.edu

During the Meeting

• Use the microphones when speaking to ensure clear audio for recordings and remote attendees.
• The meeting will be recorded for transparency and archival purposes.

Refreshments

• Drinks and light bites will be provided.

Hybrid Access

• A webinar link will be available for audience viewing.
• In-person attendance is required for Senate members.

Website Updates

• The Senate website is being updated with new content and committee roster changes.
• Please review your information and notify us of any updates.

If you have any questions or need assistance ahead of the meeting, feel free to email us at universitysenate@emory.edu