University Senate In-Person Meeting – What to Know Before You Arrive
In preparation for attending a University Senate meeting, please review the information below to help you plan your visit and make the most of your experience.
Location & Access
- Meeting Room: Room 208, Convocation Hall
- Building Access: Convocation Hall is locked. Please use the main entrance located on the quad and ring the bell for entry.
- Check-In Table: Lisa Parker will be available to greet and assist attendees.
- Senate members should pick up their tent card upon arrival.
- Visitors should have their Emory ID available for check-in.
Timing
- The space will open at 2:30 PM to allow time for check-in and seating.
- The meeting will begin promptly at 3:00 PM.
Facilities
- Restrooms are located to the right upon entering the building.
- A hot and cold-water refill station is available, so feel free to bring a reusable water bottle.
- Room 208 is located to the left.
What to Bring
- Emory ID: May be required for building access and check-in.
- Photo Release Form: Meetings are recorded and may include photography. Please complete the form and email it to universitysenate@emory.edu prior to the meeting.
- Presentation Slides: Presenters must submit slides by the Friday preceding the meeting date.
During the Meeting
- Please use the microphones when speaking to ensure clear audio for recordings and remote attendees.
- Meetings are recorded for transparency and archival purposes.
- Visitors are welcome to observe but do not have speaking or floor privileges.
Refreshments
Drinks and light refreshments will be provided.
Hybrid Access
- A webinar link is available for audience viewing.
- In-person attendance is required for Senate members.
After the Meeting
Please return your tent card to the check-in table before departing.
Additional Information
For more information, please visit the University Senate website.
If you have questions or need assistance before the meeting, please contact us at universitysenate@emory.edu.